Human Resources Manager – Houston, TX

Principal Duties and Responsibilities:

Employee Relations:

• Oversee employee performance and collaborate with management to evaluate under-performing employees
• Ensure employee compliance with all company policies and state/federal laws and regulations
• Establish relationships with all employees in a professional, trustworthy, and open manner
• Create a welcoming environment for all employees
• Encourage employee communication with HR
• Consult with managers and provide HR guidance
• Facilitate communication between management/department heads and employees
• Build trusted relationships with the management teams
• Assist management with corrective action as needed and disciplining employees
• Assist management and department heads with conflict resolution and accidents
• Identify training needs
• Resolve employee relations issues and address grievances
• Networks with other HR professionals to increase knowledge and remain up to date on current trends and requirements

 Safety:

• Manage Workers Compensation, inform insurance broker and communicate with workers compensation adjusters
• Manage any claims, cyber, workers compensation, vehicle, accident, and incidents, FMLA, short term disability
• Sign up and terminate employees for vehicle insurance coverage, through broker
• Manage the health and safety reporting requirements

 Documentation:

• Responsible for terminating all employees and completing Termination checklist
• Develops, recommends, and implements personnel policies and procedures; prepares, update and maintains handbook of policies and procedures
• Establishes and maintains effective department records and reports; participates in administrative and other staff meetings
• Maintain garnishment files on employees under garnishment and child support order, update in Paylocity
• Maintains personnel and medical files for all employees; performs semi-annual internal audit
• Maintains organizational charts and employee directory
• Provide Unemployment audit info, verify employees’ charges in unemployment
• Responds to Verification of employment
• Receive all Hire Packets, and verify all forms, add into Paylocity system, and electronically creates folders for filing
• Assist employees with Paylocity, Voya and email reset password, how to instructions, etc
• Manage and disperse Certificate of Liability Insurance

 Recruiting:

• Review and amend all job descriptions
• Manage local recruitment
• Communicated and work with Multiple Recruiting firms
• Provides orientation for new employees; conducts interviews and provides all required information
• Conducts recruitment effort for all personnel; serves as key resource for supervisors in recruitment and hiring process

Onboarding:

• Manage onboarding and inputting through HRIS (Human Resources Information System)
• Enter New employees into Paylocity
• Update new hire checklist.
• Communicate with new hire candidate and track onboarding paperwork and process through Paylocity
• Send out welcome emails including instructions for Paylocity
• Creates new electronic files

HRIS and Payroll:

• Complete bi-weekly payroll
• Update new Salaries
• Review and correct timesheets in Paylocity
• Verify and confirm pay rates against master pay rates
• Benefit enrollments/deductions, (401K, HSA, Medical) in Paylocity
• Update Paylocity for address changes, W4 updates, Benefits, etc
• Correct or adjust direct deposit information in Paylocity
• Inputting Medicare expenses on bi-weekly pay periods

Benefits:

• Conducts annual enrollment employee information sessions and supports employees in answering benefit related questions throughout the plan year
• Administers all employee benefits including 403(b) retirement, health, dental, vision, LTD, and life; annually re-evaluates policies for quality and cost-effectiveness
• Medical, Dental, Vision, Short-Term and Long-Term Disability, Voluntary Life Insurance
• Employee work/life wellness programs
• Manage 401K documentation
• Continuously review all benefit plans prior to renewal
• Negotiate initial benefits proposals with Plan broker and Provider
• Open Enrollment – Organization and preparations
• Process Benefits terminations
• Implementing and monitoring automatic RSS feed from HRIS system to providers (United Healthcare, principal, Clarity, Voya)
• Reconcile monthly invoices from insurance companies
• Maintain and oversee all regulatory compliance, including COBRA, EEO, and Workers’ compensation

Job Requirements:

Knowledge, Skills & Abilities:

• Demonstrate the following core competencies: Analytical, Problem Solving, Oral and Written Communication, Delegation, Leadership, Management Skills, Judgment, Planning/Organizing
• Performance factors include ability to meet deadlines, flexibility, and ability to negotiate conflict and maintain constructive working relationships with people at all levels of company.
• Ability to use PC and widely used software packages, i.e. spreadsheets, word processing, HRIS database and to have ability to learn new software as necessary

Education & Experience:

• Minimum five (5) years management experience within Human Resources and Accounting

Certificates & Licenses:

• Professional in Human Resources